NOTICE OF ANNUAL MEETING OF MEMBERS
NOTICE IS HEREBY GIVEN, that an annual meeting (the Meeting) of members of the Lithuanian Community Association of Toronto (the Corporation) will be held at Lithuanian House, 1573 Bloor Street West, Toronto, Ontario M6P 1A6, on Sunday, April 28, 2019 at 1:00 PM (EDT – Toronto time), for the following purposes:
- To receive the reports of the Corporation’s Board of Directors, Internal Audit Committee, and Independent Auditor (the Auditor), as well as to receive the Corporation’s audited financial statements for its fiscal year ended December 31, 2018. Copies of such financial statements and the Auditor’s report will be available at the Corporation’s Office (1573 Bloor Street West, Toronto) by April 6, 2019, and at the Meeting;
- To appoint the Auditor for the Corporation’s fiscal year ending December 31, 2019 and to authorize the directors to fix the remuneration of the Auditor. Chaplin & Co. is currently the Auditor of the Corporation and the Board of Directors is recommending that they be reappointed for the fiscal year ending December 31, 2019;
- To elect five (5) directors: three (3) for three year terms and two (2) for one year terms; to elect one (1) internal audit committee member: one (1) for a three year term.
- To transact such other business as may properly be brought before the meeting of members.
Registration for the Meeting will begin at 12:00 p.m. Members will be asked to confirm their identity at the time of registration, and for this purpose, are reminded to bring and have with them, a valid piece of Canadian-issued photo identification. If the member is an organization, the signatures of two signing officers are required.
To be valid, ALL PROXIES MUST BE SUBMITTED to the LCAT office at 1573 Bloor Street West, Toronto, ON M6P 1A6, by 5 p.m. EDT by April 25, 2019. All forms must contain original signatures. Proxy Forms may be picked up at the LN office 9:00 a.m. – 5:00 p.m. Monday – Friday.
To be valid, a proxy from a member organization shall be signed by two of the organizations signing officers who shall certify that the individual exercising the proxy on behalf of the organization has been authorized to attend and vote on the member organization’s behalf.
All candidates for election to the Board of Directors or the Internal Audit Committee must be present or have consented in writing in order to be nominated.
Please note, that only those members currently registered in the Register of Members of the Corporation, as of APRIL 2, 2019 (the date of this notice), will be entitled to attend and vote at the Meeting. Requests to join the membership, including requests for transfers, will be considered after April 28, 2019.
Please also note, that the membership mailing will be sent to members by April 2, 2019 and should be received within 2 weeks time. Members who do not receive the mailing by April 12, 2019 are asked to contact the LCAT office to verify their address by phone: 416-532-3311 ext.1 or email: firstname.lastname@example.org and will be sent the mailing once they have supplied their current mailing address to the office.
DATED the 2nd day of April, 2019.
BY ORDER OF THE BOARD OF DIRECTORS